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Community Resource Inventory

A critical step of the strategic planning process is to ascertain those services that exist in or serve the targeted neighborhood. It is equally important to determine the financial, human, and existing infrastructure resources. The purpose of this protocol is to provide you with guidance and consistency in conducting an inventory of:

  1. Existing programs, both community and justice system, that provide services targeting youth and/or the families of youth who may be at risk of or are participating in youth gang crimes.
  2. Potential financial resources, both public and private, that could be used to support the development of a comprehensive approach to gang reduction in your community.
  3. Human resources who could be recruited to assist in the community effort. These human resources may be citizens of the community or individuals and businesses that have an interest in or serve the community.
  4. Businesses, schools, churches, hospitals, and universities that could provide support to the program with services, logistics, finances, or human resources.

There are various sources of information to obtain the data you will need. Many communities have resource directories, grant listings, governmental directories, or other similar sources. Those sources will assist you in determining which organizations to contact. You should also contact nontraditional sources such as key informants with knowledge of the targeted community.

Individuals who use the protocol should know the purpose of the project, the boundaries of the target area, and the intent of the information to be collected.

Instructions

The Community Resource Inventory has several features to assist in strategic planning.

  1. Data entry and storage: Communities conducting inventories of resources can enter the information in a secure database. The entry screen allows users to categorize four types of community resources:
    1. Service programs
    2. Funders (including potential funders)
    3. Human resources
    4. Infrastructure (schools, churches, hospitals, etc.)
  2. Database searches: Once entered, data may be searched to locate suitable resources.
  3. Program matrix: Drawing from resources in the database, this feature produces a matrix of all available service programs, cross-tabulated by age and type of program (prevention, intervention, or suppression). The matrix can show, at a glance, gaps in program coverage.

Signing In

You must sign in to your account before you can work with the data in your inventory. Click on the Community Resource Inventory tab, and then click on the “Sign in” button at the top left of the page. If you do not have an account, you can request one using the online account request form. (NOTE: For demonstration and training purposes, dummy data has been entered into a sample Community Resource Inventory database. Any visitor can view this demonstration community and browse sample resources, view a service program matrix, perform a search on the sample data, and view a nonfunctional data entry form. An account is not needed to view the demonstration community.)

Adding Resources

  1. Sign in to your account if you have not already done so.
  2. Choose “Add Resource” from the Community Resource Inventory submenu.
  3. Complete the fields with available information you have deemed necessary to your community’s work.
  4. Save your resource to the database by clicking on the “Add Resource” button at the bottom of the form. (Partial resources may be created and then reopened and edited when additional information has been obtained.)

A PDF version of the “Add a Resource” form can be downloaded and printed to facilitate the offline collection of data. Once the data is collected, you can manually transcribe it into your inventory.

Viewing Individual Resources

  1. Sign in to your account if you have not already done so.
  2. Choose “List” from the Community Resource Inventory submenu to see a complete listing of resources for your community. View the details of an individual resource by clicking on its link in the list.
  3. Choose “Service Program Matrix” from the Community Resource Inventory submenu to see a matrix listing service program resources for your community. The matrix is cross-tabulated by age groups and type of program. View the details of an individual resource by clicking on its link in the matrix. If your inventory contains resources that are not service programs, they will be listed below the matrix under the heading “Other Resources.”
  4. Choose “Search” from the Community Resource Inventory submenu to list a subset of your community’s resources based on search criteria you provide. View the details of an individual resource by clicking on its link in the list.

Editing Resources

  1. Sign in to your account if you have not already done so.
  2. View an individual resource using one of the methods outlined above under “Viewing Individual Resources.”
  3. Click on “Edit” at the bottom of the resource’s description.
  4. Make the necessary edits or additions to the resource and click the “Save Changes” button at the bottom of the form.

Deleting Resources

  1. Sign in to your account if you have not already done so.
  2. View an individual resource using one of the methods outlined above under “Viewing Individual Resources.”
  3. Click on “Delete” at the bottom of the resource’s description.
  4. On the subsequent confirmation page, click the “Delete” button.

Searching Your Inventory

  1. Sign in to your account if you have not already done so.
  2. Choose “Search” from the Community Resource Inventory submenu.
  3. Enter appropriate keywords and/or other search criteria on the search screen and click “Search Your Inventory” at the bottom of the form.
  4. Be cautious in choosing your search criteria; using too many modifiers may limit your results to the point that no resources will be displayed.

Should you have questions, please contact Mr. Steve Ray at (850) 385-0600, extension 229, or by e-mail at sray@iir.com.

Request a Community Resource Inventory account using the online request form.

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